Services Offered by the Department
Sl No
Services Offered by the Department
Conditions/documents required to be submitted by clients for disposal within time frame
Timeline
Fees
Name/ Designation/contact of Officer
Section dealing with the subject
1
Issue of Administrative Approval
a) Proposal along with Budget provision.
b) Intimation/ authentication of professional authority that proposals are structurally sound & preliminary Plan/ estimate is sufficiently correct.
c) Technical sanction where subject matter is of project & construction. As per rule 9 of Assam Financial Rule 1939 & the power delegated under DFPR with concurrence of Finance Deptt
10 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary
9435279028
(For Zila Parishads , PRIs- Section 'A')
Sri S.Z.Hazarika, I.A.S
Joint secretary
94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'C'
2
Issue of Financial sanction
Complete proposal containing;
1. Sanction letter of the Govt. of India.
2. Appropriate Head of Account under budgetary provision.
3. Utilization Certificates for previous sanction as per prescribed format.
4. Photographic evidence where necessary.
10 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary
9435279028
(For Zila Parishads , PRIs- Section 'A')
Sri S.Z.Hazarika, I.A.S
Joint secretary
94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'C'
3
Issue of Ceiling
a) Proposal
b) Copy of Sanction
c) Check list as per format/ budget allotment.
d) Duly filled Form C-I as amended from time to time countersigned by the appropriate authority
e) FOC from respective branch of Finance Deptt
10 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Sri S.Z.Hazarika, I.A.S
Joint secretary- 94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'C'
4
Issue of order of Annual Increment
1. Duty/leave report covering the Date of Annual Increment from concerned DDO.
2. DP clearance report.
3. Updated/authenticated Service Book.
4. Salary drawn statement in respect of A/Increment pending for more than a year.
5. Performance Report of previous year
6. Last pay certificate.
20 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty A.C.S
Joint Secretary- 94353-37707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
5
Issue of order of financial benefit under A.C.P.S.
1. Recommendation of Screening Committee of ACPS
2. Duty Report from concerned D.D.O.
3. Updated/authenticated Service Book
4. Salary statement (in case of pending annual increments
5. Report on pending D.P./P.S./C.S.
20 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 94353-37707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
6
Issue of order of grant of E.L.
1.Prescribed Leave application duly recommended by the Controlling Officer.
2. Charge Handing & Taking-over report.
3.Medical Certificate (in case of leave on medical ground)
4. Medical fitness certificate (in case of leave on medical ground)
5. Joining report
6. Updated leave account statement.
15 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 94353-37707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
7
Issue of order of grant of Study Leave
1.Application for Study Leave (Scheduled – I).
2.Justification from controlling officer along with recommendation.
3. Undertaking.
4. Bond as per Appendix – A of FRs & SRs.Details of course indicating tenure/schedule.
15 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 94353-37707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
8
Issue of order of grant of CCL
1. Application forwarded through the controlling officer.
2. Birth certificate of the child below 18 years for whom CCL is applied for.
10 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 94353-37707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
9
Issue of appointment orders
a) Completion of due procedure of appointment like advertising, examination, result, APSC/ Selection Committee’s approval.
b) Compliance of conditions as per AFRBM Act, 2005.
C) Approval of competent authority.
as per advt.
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 94353-37707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 94350-75007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
10
Accord of prosecution Sanction
a) Proposal from concerned authority.
b) Grounds/ authenticity of the offence & subject to satisfaction/ acceptance of competent authority.
30 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 9435337707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 9435075007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
11
Holding Panchayat Election, constitution/ Delimitation of GP/AP/ZP
a) Proposal of concerned DCs.
b) As per Assam Panchayat Act, 1994.
As fixed by Govt.
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Section 'A'
12
Submission of Pension Papers to A.G.
A. Normal Pension:
1. Form No. 19
2. Form No. 1
3. Form No. 2
4. Form No. 1(A)
5. Nomination Form for DCRG
6. Specimen signature
7. Descriptive Roll
8. Joint passport size photographs of husband & wife duly attested
9. Last Pay Certificate (LPC)
10. Last 10 months average Basic Pay Statement
11. Leave A/c statement from beginning to ending of Govt service
12. Updated Service Book
13. Undertaking of retired officer declaring no objection to refund or recover overdraw amount duly countersigned by Head of Office
14. Certificate to the extent of pending Judicial/DP against the retired employee from Head of Office
15. No demand/Non-liability certificate from Head of Office
16. Commutation of Pension Form, if desired
17. Single passport size photograph of retired employee for Commutation of Pension
18. Attested copy of GPF A/c statement
19. Bank A/c details
20. Non-drawal certificate of retirement/pension benefits from Head of Office.
21. Declaration of receipt/non-receipt of retirement/pension benefits from retired employee
22. Departmental Date Sheet duly countersigned by the Head of Office.
B. Family Pension:
1. Form No. 19
2. Form No. 21
3. Form No. 3
4. Form No. 10
5. Form No. 20
6. Specimen signature
7. Descriptive Roll
8. Passport size photographs of applicant of Family Pension duly attested by Head of Office
9. Last Pay Certificate (LPC)
10. Leave A/c statement from beginning to ending of Govt service
11. Updated Service Book
12. Undertaking of applicant of Family Pension declaring no objection to refund or recover overdraw amount duly counter signed by Head of Office
13. No demand/Non-liability certificate from Head of Office
14. Commutation of Pension Form, if desired
15. Attested copies of Age Certificate of each child of the deceased employee
16. Attested copy of Death Certificate
17. Attested copy of GPF A/c statement
18. Succession certificate for Leave Encashment Benefits & DCRG
19. Bank A/c details
20. Non-drawal certificate of retirement/pension benefits from Head of Office
21. Declaration of receipt/non-receipt of retirement/pension benefits from the applicant of Family Pension
22. Departmental Date Sheet duly countersigned by the Head of Office
2 months
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 9435337707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 9435075007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
13
Order of appointment on Compassionate Ground
1. Prescribed proforma regarding employment of dependence of Govt. servant dying while in service/retired on invalid pension.
2. DLC recommendation minutes
3. Death certificate
4. Highest educational certificate
5. Economic condition declaration certificate
6. Date of birth proof
7. Identity proof
8. Legal heir proof
9. If adopted than proper adoption certificate
10. Photos
11. As per provisions laid down in various OMs and Govt. notification issued from time to time
12. Recommendation of SLC.
13. Approval of CA of the dept. for issue of appointment order.
3 months
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 9435337707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 9435075007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
14
Issue of order of appointment under APS Rules
1. Recommendation of DLC forwarded through Commissioner P&RD.
2. Original Proposal
3. Approval of competent authority of P&RD Dept. for issue of appointment letter by CPRD.
30 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 9435337707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 9435075007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
15
Grant of medical reimbursement
1. Treatment should be done in Govt. Hospital or Referral Hospital as notified by H&FW Deptt.
2. Authorised Medical Attendent certificate
3. Approval from DHS, Assam
4. Referral Medical Board Certificate
5. Admissibility report
6. Discharge certificate
7. Original bills/ vouchers countersigned by Authorised Medical Attendent Bank A/C No., GPF/PPO No.
30 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Smt. A. Chakraborty, A.C.S
Joint Secretary- 9435337707
(For CPRD, P&RD Estt-Section 'B')
Sri S.Z.Hazarika, I.A.S
Joint Secretary- 9435075007
(For DRDAs- Section 'C')
Section 'A',
Section 'B',
Section 'C'
16
Amendment of Panchayat Act/ Rules
a) Proposal from subordinate offices/ public demand and from referral Deptt.
N.A.
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Section 'A'
17
To dissolve appeal/ dispute relating to settlement of Hat/ Ghat etc.
a) Representation for appeal.
b) If matter reported to the Deptt. by concerned authority / Public.
45 days
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Section 'A'
18
Devolution of Fund/ function and functionaries.
As Per Activity Mapping and Govt. instruction issued from time to time.
N.A.
Nil
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 9435279028
(For Zila Parishads , PRIs- Section 'A')
Section 'A'
19
Updating of the website
1. Updating names of officers
2. New Acts/Rules/Circulars/orders
3. Financial Sanctions
4. Sanction orders of Leaves
5. Transfer/posting orders
Within 3 days of issue
Nil
Smt. Damaris Jeme, A.C.S.
Joint secretary- 94350-54459
Dr. Bijoya Choudhury, ACS Joint Secretary- 98540-66183
20
Issue of information under RTI
1. Application in format prescribed under RTI Act.
2. Fee as prescribed under RTI Act.
30 days
As per RTI Act.
Sri Bhogeswar Shyam, A.C.S.
Addl. Secretary- 94352-79028
21
Issue of order for additional services under ARTPS Act.
N.A.
N.A.
Sri Abhijit Sinha, A.C.S.
Deputy Secretary- 94355-04132